File storage

Network file storage

• The best place to store your files in most cases is the 'My Documents' folder, often referred to as the N: drive. This is a networked location that will be available to you whenever you log in to the Birkbeck network.
• We do not recommend saving files onto the desktop on your computer, as this is not secure, or regularly backed up.
• Some departments also have additional network storage available when it is necessary to work collaboratively.

File management

• File management is important for ensuring that you can easily locate your work, and also to ensure that you can find the most up-to-date version of a file.
• Read our advice on file management.

Transporting files and data

• There are a number of ways you can get access to your files when away from the College:
• save your files onto a USB stick
• attach files to an email
• connect to the remote desktop or the virtual private network (VPN) from an internet-connected device outside the College.
• If the data you are transporting is sensitive or needs to be secured for any reason, we recommend using encrypted USB sticks, which are available for the ITS service desk. 

Find out more

• Data protection guidelines
• IT security